Sharing

Sharing and permissions

There are two ways to give someone access: invite them by email, or publish a link. Both are set up in the same dialog, and both can be changed or withdrawn at any time.

Open it with Share from a file's or folder's ⋮ menu, from the bulk toolbar when one item is selected, or from the Share button in the PDF editor.

The NevTan Drive share dialog — The share dialog — people at the top, link settings below.

Roles

Role	Can view	Can comment	Can edit	Can share
Viewer	Yes	No	No	No
Commenter	Yes	Yes	No	No
Editor	Yes	Yes	Yes	No
Owner	Yes	Yes	Yes	Yes

Only the owner can share a file, delete it, or change who has access. Editors can change the file's contents and rename it, but not remove it or hand out access.

Inviting people by email

Enter an addressType the person's email under Share with people.
Pick a roleViewer, Commenter, or Editor.
Select ShareThey appear immediately in People with access.

Changing or removing access

People with access lists the owner and everyone invited. Use the dropdown beside a person to switch them to a different role, or choose Remove access to revoke it entirely.

The checkbox below the list, Viewers and commenters can download this file, controls whether people without edit rights are allowed to take a copy.

General access — publishing a link

General access decides whether the file is reachable by anyone holding the URL:

Restricted — only the people listed above can open it. This is the default.
Anyone with the link — the file becomes reachable at a share URL, with the role you choose beside it.

Switching to Anyone with the link reveals the URL with a Copy link button, plus the security controls below. Switching back to Restricted — or selecting Revoke link — kills the URL immediately.

Link security controls

Control	What it does
Link role	Whether the link grants Viewer, Commenter, or Editor access.
Expiry	A date after which the link stops working. Dates in the past cannot be chosen.
Password	A password the visitor must enter before the file opens. Remove password clears it again.
Domain-only sharing	Restricts the link to a single email domain, which you type in the Domain field.
Allow request access flow	Lets someone without access ask the owner for it, rather than hitting a dead end.
Allow download	When off, visitors can read the file but not save a copy.
Allow copy	When off, text selection and copying are blocked on the shared page.
Allow print	When off, printing from the shared page is blocked.

Change whatever you need, then select Save security to apply it.

The link security controls in the share dialog — Expiry, password, domain restriction, and the download / copy / print switches.

Access requests

When Allow request access flow is on, someone who opens the link without sufficient access can send you their email address and a short message. Pending requests appear under Ownership and requests in the share dialog with Approve and Deny buttons.

Transferring ownership

Enter the new owner's email under Ownership and requests and select Transfer ownership. They take over the file, including the right to share and delete it.

Share Activity at the bottom of the dialog logs what has happened to this file's sharing — links created and revoked, roles changed, access granted and removed — each with a timestamp. A shorter version appears in the details panel.

Folders can be shared with people by email in the same way. Public share links, expiry, and passwords apply to individual files rather than folders.

Comments

Anyone with commenter, editor, or owner access can comment. Comments appear in a panel beside the file — in the preview window, in the document editors, and in the PDF editor, where a comment can also be anchored to a specific spot on a page and marked Resolved when it is dealt with.